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30 Nov 2016

Full-Time Senior Fiscal Assistant (Staff)

University of Central Florida – Posted by SACJobs Orlando, Florida, United States

Job Description

Position Number: 41404
Class Title: Senior Fiscal Assistant
Class Code: 049
FTE: 1.0-Full-Time
Requisition Number: 008760
Job Open Date: 11/18/2016
Job Close Date: 12/08/2016
Open until Filled: No
Division: Academic Affairs
College/Area: Student Development and Enrollment Services (SDES)
Department: SDES-First Year Experience
Annual Salary: $26,287.92
Type of Appointment for Staff: Regular
Fill Position From: Advertisement
Job Category: Staff

Job Description
• Provides administrative support to all programs, initiatives, and other programming activities within FYE and recommends office procedures to the Administrative Assistant or Director and handles implementation.

• May be asked to assist on site with FYE events

• Interpret applicable UCF rules, policies, and procedures, governing office operations.

• Receive incoming phone calls/assist walk-in customers, manage e­mails, respond to incoming/outgoing departmental email.

• Assist in keeping the office environment clean and organized.

• Assist in facilitation of orientation on-sight registration check-ins.

• Assists in projecting and developing operating budget.

• Manages and reconciles budget for two accounts (Auxiliary and E&G), totaling $2.5 million. Updates internal
department budget records and investigates and corrects errors.

• Provides weekly budget reports for Director, including budget positions, cost center account, and budget detail
account reports.

• Provides quarterly budget updates to FYE staff overseeing specific program areas.

• Processes deposits.

• Reconciles orientation fees, family weekend fees, and deposits.

• Processes Purchase Requisitions and all IDTs (Housing, Student Union, Arena, Payroll, Athletics, Regional Campuses, etc.).

• Oversee the distribution and reconciling of various Orientation payments to the Student Union, Catering, Housing, etc.

• Prepare PCard Statement Certification form, bank statement, and receipts for Director’s approval.

• Process requests for Orientation fee waivers and refunds of orientation fees.

• Files and maintains office fiscal records.

• Maintains personnel records and assists with payroll processing as needed, to include payroll certification,
processing time sheets, hiring packages of new professional and support staff, including student employees.

Minimum Qualifications
A high school diploma and three years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. If minimum
requirements of the position do not require post high school education, an applicant is not required to provide
the information on the application.

Knowledge of MicroSoft Excel, PeopleSoft Financials, UCF’s Standard Budget Ledger, and SA/HR. Strong written and oral communication skills; strong attention to detail.

Veterans’ Preference
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit

Special Conditions

This position does not require college credits. If the selected applicant claims college credit on the application for this position, an official transcript from the accredited institution must be provided within 30 days of the hire date. This applies whether the applicant is a new hire or promoted from among current UCF employees.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Work Schedule: Monday – Friday; 8 a.m. – 5 p.m.

Work Location: Orlando (Main)



Education: High School or Equiv.
Work Experience: 3-5 Years


How to Apply

Please Note: Applicants must apply through No paper applications, resumes, cover letters or emails will be accepted or considered for this A&P position. Cover letters, resumes, and other documents can be attached through the website. The position number for this position is #41404.

Job Types: Full-Time. Job Tags: Fiscal Assistant and Senior. Salaries: 20,000 - 40,000.


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