Please login/register to apply for this job.
12 Aug 2016

Full-Time Medical Administrative Assistant

Merrimack College – Posted by SACJobs North Andover, Massachusetts, United States

Job Description

Position Overview: The Medical Administrative Assistant will ensure and maintain immunization compliance records for all students, support the health center clinicians with scheduling referrals, diagnostic tests, and other procedures, and assist the front desk with other
administrative duties as needed.


1. Immunization compliance for all students. This involves:

Ensures and maintains immunization compliance records for undergraduate and graduate students under guidance of the assistant director.

Enters all immunization data into EHR and scans printed forms.

Prepares data for required reports for MA Department of Public Health and internal departments.

Handles phone calls and visits from students regarding compliance issues, including reaching out to students as needed.

Collaborates with and establishes rapport/working relationships with various departments to help students learn about and comply with public health mandates.

Handle all inquiries while maintaining confidentiality and discretion handling private health information.

Oversee student worker on data entry.

2. Support for clinical health staff. This involves:

Creating lab requisitions and disseminating results to clinicians.

Scheduling appointments for outside referrals to specialists and for imaging or other diagnostic tests.

Re-stocking supplies in treatment rooms.

3. General administrative assistance. This includes:

Covering for Practice Manager, including managing the front desk during breaks and when Practice Manager is in a 1:1 meeting.

Additional administrative duties as needed.


High School Diploma

3+ years office experience.

Demonstrated interpersonal skills, computer aptitude and familiarity with medical terminology and procedures; knowledge of immunization requirements and/or medical office setting is preferred.

Experience interacting with a diverse young adult population is preferred.

To Apply: Please apply online at with cover letter and resume.

Education: High School or Equiv.
Work Experience: 2-4 Years

How to Apply


Job Categories: Health Services Administration. Job Types: Full-Time. Job Tags: Administrative Assistant and Medical. Salaries: TBD - Based on Experience.


Apply for this Job