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1 Oct 2015

Full-Time Associate Director of Extended Campus Program (XCP) Admissions

American International College – Posted by SACJobs Anywhere

Job Description

American International College is currently accepting
application for Associate Director of Extended Campus
Program (XCP) Admissions. Reporting to the Director of
Graduate Admissions, the Associate Director will be
responsible for the following tasks:

Oversee the collection and organization of accurate data
regarding the new student enrollment process for graduate
students within our extended campus (XCP) education
programs; analyze the data and make recommendations to
Graduate Director for data-driven enrollment decisions.

Provide necessary data for academic program directors to
aid in the decision process to “call” program-specific
cohorts based on application activity; communicate to
supervisor relevent enrollment updates in a clear and
concise way.

Serve as primary contact with AIC’s external recruitment
partner, ensuring alignment of recruitment goals,
recruitment messaging, and data analysis.

Ensure smooth operational and personal transitions for
students between recruitment partner and AIC.

Attend recruitment events hosted by partner to ensure
accurate messaging and assess effectiveness of
recruitment strategy.

Keep supervisor informed of the nature and status of the
relationship and any relevent changes.

Supervise the XCP admissions operations team, ensuring
prompt and accurate data entry for all applicant
materials, timely and coordinated reconciliation of
applicants with our recruitment partner, and proactive
communication with applicants; write and implement
communication plan for students once they apply.

In coordination with the Graduate admissions director,
identify areas for current policy and procedure changes.
Evaluate policies, procedures, programs, systems and
controls to ensure maximum effeciency. Aid in the
development of new policies to impact change and oversee
the implementation of current and new policies and

In conjunction with the Data Operations Specialist,
coordinate CRM admissions module for XCP. Oversee the re-
development of CRM. Ensure that set procedures are
established for each area of the admissions CRM function.
Oversee the implementation of these procedures.

Coordinate database updates, which include but are not
limited to, communication plan updates, filter
coordination, exports (internal and external),
application updates as well pertinatn updates to
processing systems. (i.e. terms of entry, funnel
reporting, programs) Create strong relationships on and
off-campus, providing advocacy for XCP programs as new
policies and procedures are considered.


Ability to work a varied schedule with flexible hours;
ability to load and transport admissions materials,
displays, and other equipment.

Excellent verbal and written communication skills;
ability to represent the office and College in a
professional manner and to conduct compelling and
persuasive presentations to small and large groups.

Ability to adapt and problem-solve as needed, especially
under pressure.

Highly motivated with a positive attitude, strong
commitment to customer service, and student focus.

Strong working knowledge of Microsoft Office Suite,
especially Excel.

Ability to quickly learn new database systems.

Able to identify a need and take initiative to address
that need.

Experience training and supervising staff members on
issues related to admission and recruitment and to verify
that systms in place are operating at maximum capacity.
Able to develop training program that is comprehensive
and effective and to hold accountable operations staff
members on timeliness and accuracy of data entry.

Able to contribute to a strong admissions leadership team
and to develop strong and colleagial relationships across


To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The
requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with
disabilities to perform the essential functions.

Bachelor’s Degree is required.

Master’s Degree is preferred.

Graduate recruitment and admissions. Candidates must be
available and willing to work non-traditional hours as

Strong working knowledge of Microsoft Office, especially
Excel is required.


The Associate Director of Extended Campus Program (XCP)
Admissions is full time, twelve-month, exempt position 35
hours per week. Normal Office Hours are 8:30 a.m. to 4:30
p.m., flexible to the needs of the department. This is a
benefit eligible position.


Start Date: 11/1/2015 – Firm
Education: Bachelor’s Degree Required
Work Experience: 1-3 Years

How to Apply

Contact Info: Please visit us at to apply for the position.

Job Categories: Campus Activities. Job Types: Full-Time. Job Tags: Associate Director and Extended Campus Program. Salaries: TBD - Based on Experience.


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